Here is a clear, UK-compliant Privacy Statement for Symposium Group Ltd, based on the model you provided and adapted for professional use on a company website:
Privacy Policy
Effective date: November 2025
1. Who we are
Symposium Group Ltd (“we”, “our”, “us”) is a UK-registered company.
Our website address is: https://symposium.co.uk.
We are committed to protecting your privacy and handling your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
If you have any questions about this policy or how we handle your data, please contact:
Data Protection Officer
Symposium Group Ltd
Email: info@symposium.co.uk
2. Information we collect
We may collect and process the following personal data when you use our website:
- Information you provide when submitting forms, subscribing to newsletters, or leaving comments (e.g. name, email address).
- Technical data including IP address, browser type, and device information collected automatically through cookies and analytics tools.
- Content you upload, such as comments or media files.
3. Comments
When visitors leave comments, we collect the data shown in the comments form, along with the visitor’s IP address and browser user agent string to help detect spam.
An anonymised string created from your email address (known as a hash) may be provided to the Gravatar service to check if you use it. You can view the Gravatar service privacy policy at https://automattic.com/privacy/. After your comment is approved, your profile picture may be visible to the public alongside your comment.
4. Media
If you upload images to the site, please avoid uploading images containing embedded location data (EXIF GPS). Visitors to the site can download and extract location data from images displayed online.
5. Cookies
Cookies are small text files used to improve your experience on our website.
- If you leave a comment, you may choose to save your name, email address, and website in cookies. These last for one year.
- A temporary cookie is created when you visit the login page to check if your browser accepts cookies. It contains no personal data and is deleted when you close your browser.
- When you log in, cookies are set to save your login details and display preferences. Login cookies last for two days, screen options for one year. If you select “Remember Me”, login cookies will persist for two weeks. Logging out removes these cookies.
- If you edit or publish an article, a cookie is saved in your browser indicating the post ID. It expires after one day.
You can manage cookies through your browser settings.
6. Embedded content from other websites
Articles and pages on this site may include embedded content (e.g. videos, images, or social media posts).
Embedded content from other websites behaves in the same way as if you visited those websites directly.
These sites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that content, including tracking if you are logged in to their site.
7. Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
We do not sell or rent your data to third parties. We may share limited information with trusted service providers who support our website’s operation (e.g. hosting, email, and analytics services), under strict data-protection agreements.
8. How long we retain your data
If you leave a comment, it and its metadata are retained indefinitely so we can recognise and approve follow-up comments automatically.
For users who register on our website, we store the personal information provided in their user profile. Users can see, edit, or delete their personal information at any time (except their username). Website administrators can also view and edit that information.
9. Your data rights
Under data protection law, you have the right to:
- Request access to the personal data we hold about you.
- Request correction or deletion of your data.
- Object to or restrict processing of your data.
- Withdraw consent where processing is based on consent.
To exercise any of these rights, please contact info@symposium.co.uk.
We may need to verify your identity before processing your request.
10. Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Data may also be processed by third-party providers based in the UK or the European Economic Area (EEA).
11. Changes to this policy
We may update this policy periodically. The latest version will always be available at https://symposium.co.uk/privacy-policy.